Exhibitor & Sponsor FAQs
Where does the Exposition take place?
The conference and exposition both take place at the Pennsylvania Convention Center. The exposition booths are located in Exhibit Hall A of the Pennsylvania Gonzalez Convention Center.
What comes with my booth?
Three (3) exhibitor registrations per 10'x10' booth space
8ft pipe and drape backdrop,
3ft pipe and drape side rails,
Company identifier sign
If a member of AAAE, an AAAE Corporate Member sign
If an advertiser of AAAE, an Airport Magazine Advertiser sign
How can I purchase additional booth personnel registrations?
An unlimited number of additional booth personnel registrations (above 3 per 10'x10' booth space) can be purchased for $450 per person on or before May 8, 2015. After May 8, the cost is $500.
How can I register my booth personnel?
Special booth personnel registration forms will be attached to your exhibitor confirmation email that will be sent to the contact person listed on your booth contract. Please DO NOT register booth personnel online or through the attendee registration brochure.
How do I order additional booths supplies?
Freeman Services is our contractor and they will send a kit to all exhibitors about 3 months in advance of the show.
What is included with my exhibitor registration?
Exhibit registration includes all events and functions taking place inside of the exhibit hall from exhibitor set-up on Saturday, June 6, through teardown June 9. It also includes all conference sessions taking place Sunday June 7 through Tuesday June 9 and the host event taking place Monday evening June 8. It does NOT include tickets for extra events such as the final banquet.
What is the cost of the additional events?
Tickets for the Awards Luncheon and Final Banquet/Dessert Reception on Wednesday, June 10 will be sold onsite only while quantities last.
Will a lead retrieval service be available?
At this time, traditional lead retrieval is not available. Our mobile gamification platform, SCANvenger Hunt has a lead retrieval component. To learn more about SCANvenger Hunt, click here. A limited amount of SCANvenger locations will be available for purchase on show site, but the price increases for anything not ordered in advance.
May I bring my children into the exhibit hall?
Children over the age of 16, with proper guest registration/badges are allowed in the exhibit hall during regular conference hours. Children are strictly not permitted in the hall during set-up and tear-down due to the potential hazards within the hall during those times.
Will a roster of attendees be available before and after the conference?
Yes. About one month before the show, we will send the roster of pre-registered delegates to the main contact of each exhibiting company.
Display space may be canceled in writing up to February 6, 2015 one hundred twenty-one (121) days prior to the opening date of the Exposition without penalty. However, a cancellation charge equal to one half of the fee for the space will be assessed by the American Association of Airport Executives (AAAE) for space canceled from one hundred twenty (120) to ninety-one (91) days prior to the opening date of the Exposition or February 7, 2015 - March 8, 2015; and the full fee for the space if cancelled on or after March 9, 2015 within ninety (90) days prior to the opening date.
If you have any questions about any information, please contact Whitney White by phone at 703-824-0500 Ext. 183 or by email at email@example.com. This is obviously a very busy time of year for us so we appreciate your patience with the time it takes to return phone calls and answer your questions. It helps to be as specific as possible when sending e-mails or leaving voice mails so that we can respond in an efficient manner.